TMEA Kenya signs a partnership agreement with EACSOF Kenya (August 2016)
The 2nd National Dialogue Forum held at the Gelian Hotel Machakos from 14th to 16th September 2016
EACSOF Retreat - Naivasha, Kenya (March 2014)
The 2nd Regional Dialogue Committee Meeting on the preparation of the 5th Annual EAC Secretary General's Forum - Kampala, Uganda (December 2016)
The 2nd Regional Dialogue Committee Meeting on the preparation of the 5th Annual EAC Secretary General's Forum - Kampala, Uganda (December 2016)
Eunice Adhiambo (Mombasa CSO Platform Chairperson) Addressing the media on CSO involvement on Port Reforms (16.02.2017)
Mombasa Baseline Validation Workshop at Pride Inn Nyali (16th February, 2017)
Regional meeting on the Legislative Environment for Civil Society Organizations in the East African Region ( At Hotel InterContinental, Nairobi on March 13th and 14th 2017)
9th AGM of EACSOF held in Arusha on 29th to 31st March, 2017
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Mombasa Coordinator

TECHNICAL ASSISTANCE TO MOMBASA PORT CSO PLATFORM

2017-18

  1. INTRODUCTION

The Mombasa Port Reform Initiative CSOs Stakeholders’ Group was established for purposes of discussion and development of a cooperative effort and framework for enhancement of effectiveness and efficiency of operations at the port of Mombasa. The Mombasa Port Reform Initiative CSOs Stakeholders’ group’s role is advisory and voluntary, with no regulatory authority granted to it. The CSOs stakeholders group is interested in ensuring constitutionalism and the rule of law; public participation; social justice and responsibility; and good governance at the Mombasa Port. The CSO Platform on the Port seeks to enhance the social license of the Port by creating goodwill, legitimacy, acceptance and co-ownership amongst communities impacted by the Port by ensuring stakeholders pay attention to externalities that could hamper the Port’s operations. The platform has prioritized four areas of program interventions:

Governance: That there is lack of a structured framework of engagement between the port community and port management. This has made local concerns and cultures ignored thus contributing to minimal participation by local communities.

Natural resources: Claims of dispossession among communities when the Port of Mombasa was constructed, Perceptions that land use practices and tenure systems have entrenched injustice and inequalities in the management of land particularly in the coastal areas, and emergence of violent groups, such as the Mombasa Repubican Council, due to long held grievances which have the potential to negatively affect the Port Reforms.

Security: Rising insecurity within and among immediate and wider communities within the Port catchment in Mombasa has the potential to negatively affect the Port’s productivity as well as create longer term operational risks.

Labour/Employment: Unfair labour practices have been encountered at the port of Mombasa. Working conditions are below acceptable standards according to the International Transport Workers Federation. Furthermore, Mombasa port is said to have over 50 accidents per month. There have been complaints of discriminative employment practices with ethnicity and sex being key elements along which discrimination is exercised. The 33% gender requirement has been ignored. This situation has also created risks that need to be mitigated if the Port reforms are to be supported by the communities. In addition, sexual harassment and casualization of labour are also rife

The platform is hosted by KECOSCE and chaired by SAP which also provides oversight role to assist with the coordination and mobilization of members and other relevant stakeholders. The Platform has also established a Board/Steering Committee involving the host organization and thematic group representatives. The Board meets quarterly while the General Meeting are held bi-annually. The platform has further entered into other engagement arrangements with both County Government and the Kenya Ports Authority with the aim to ensure participatory port reforms. The Port CSOs also managed to be incorporated as part of the Port Community Charter.

  1. JUSTIFICATION FOR SUPPORT

The consensus from the CSO engagement with TMEA led to the formation of the CSO platform to address negative externalities of the port that impact on port communities. Whereas TMEA prioritizes efficiency as an important driver for improved trade, business and economic growth, the signing of a Port Community Charter and support to improve infrastructure at the Port are inadequate as interventions in addressing social and community concerns that can lead to interruptions of operations. To fill this gap is the Port CSOs Platform which aims to ensure social license and public participation in the port reform processes. However, the Port CSOs Platform is still very young, unstable and without sufficient institutional capacity; it came to life less than two years ago and has continued to depend almost solely on support from the host institution for capacity building. Port CSOs Platform is faced with enormous institutional and capacity challenges which require urgent intervention to enable it to carry out its work. Some of these include:

  1. Incomplete secretariat which mains depend on the Host Organization and EACSOF Kenya Chapter for Coordination & implementation of programmes and activities
  2. Lack of the necessary human resource and skills to ensure professional and systematic implementation of planned activities as well as reporting and communication of progress.
  3. Inadequate capacity to mobilize resources.
  4. Inadequate professional skills in negotiations/advocacy and lobbying with high level government personnel
  5. Inadequate skills in formation of sustainable synergies and linkages especially with Government and Government Agencies and Commissions.

It is against this background that the Port CSOs Platform requests support of a consultant/temporary coordinator to enable it to deliver on the aspects of its mandate that relate to Port Reform Agenda.


DETAILED TERMS OF REFERENCE FOR TECHNICAL ASSISTANCE TO MOMBASA PORT CSO PLATFORM

COORDINATOR

The Coordinator will take the main responsibility of ensuring that all the programmes and activities of Port CSOs Platform are implemented as planned as well as to oversee the day-to-day operations of the Secretariat to enable it to play its rightful role in advancing port reform agenda.

  1. MAIN DUTIES AND RESPONSIBILITIES

The Coordinator will work directly with the Port CSO Platform’s Steering Committee, EACSOF Kenya Chapter, Host Organization (KECOSCE) while establishing close working relationship and linkages with Government organs and Institutions, such as KPA, County Government Executive, County Assembly, Private Sector/Business Associations and other interest groups.

Key duties and responsibilities of the Coordinator will include:

(a). Support for Mombasa Port Reform Initiatives

  • Map out relevant and key stakeholders on Port reforms
  • Ensure implementation of the Advocacy strategy and timely delivery of project expected results and outputs.
  • Coordinate linkage between the CSOs, Port Community (Kenya Ports Authority, Kenya Ferry Services, and Kenya Maritime Authority etc), County Government of Mombasa, and Business Membership Organizations (Kenya Transport Association, Kenya Association of Manufacturers, Association of Freighters and Clearing and Forwarding Agents) with regards to regional integration matters and other matters affecting the community around the port.
  • Ensure that the Steering Committee (Board) of the Mombasa CSOs Platform has regular updates on activities of KPA and ensure collaboration and synergy formation where necessary.
  • Ensure proper understanding and good working relationship with the relevant County Departments.
  • Coordinate linkage and close partnership with Mombasa County Assembly and County Assembly Service Board to gain support towards sensitizing the people as well as towards policies requiring the inputs of CSOs.
  • Offer technical support and guidance to Mombasa CSOs Platform to enable it to operate effectively and to deliver on its mandate.
  • Liaise with County Assembly and KPA’s CSO focal person on upcoming issues and activities to ensure that the CSOs get sufficient time to prepare and effectively participate in the Port initiatives.
  • Assist the CSOs to arrange for Workshops on key/prevailing issues or sector specific appraisal.
  • Provide regular updates on prevailing issues that are relevant to the CSOs.

(b) Support and Enhance Institutional Capacity

  • Coordinate all TMEA-funded support to the Mombasa Port CSO Platform and responsible for ensuring effectiveness.
  • Facilitate the design and implementation of TMEA-funded activities, in line with the approved Work Plan.
  • Train the CSOs members on negotiation, lobby and advocacy skills

(c) Reporting

  • The Coordinator will report against the deliverables defined in the approved work plan and the Monitoring Plan.
  • The Coordinator will also prepare brief activity-based reports and longer quarterly reports and submit to TMEA (Monitoring and Evaluation Team) and CSO’s Board/Steering Committee.
  • The Coordinator will also produce quarterly and bi-annual newsletters to be shared with TMEA and other stakeholders.

  1. DURATION AND LOCATION

The Consultant /Coordinator will be employed on permanent basis for six (6) months with the possibility of an extension. The Coordinator is expected to be based at the Offices of KECOSCE (where the Port CSO Platform is hosted) in Mombasa, Nairobi, Kenya.

The Coordinator will be stationed in Mombasa but is expected to travel within the country and the EAC region.

  1. QUALIFICATIONS/PROFILE

The Coordinator will have the following qualifications/profile:   

  • Experienced project manager with at least two year experience in policy advocacy, with a thorough understanding of Port Reform Initiatives and work in civil society in the coastal region
  • A Bachelor’s degree in Project Management, Social Studies, Law, Education, Business Management, Development Studies, International Relations, Diplomacy or related social science discipline.
  • A Master’s  Degree will be an added advantage
  • Proven track record of working and contacts with the Government Ministries, CSOs and relevant Government agencies and Commissions.
  • Experience designing training programmes and training high-level Government Officials and political class.
  • Mentoring and transfer of know-how skills and proven record of delivering successful capacity building and training.
  • Good diplomatic and inter-personal skills.
  • Good communication skills, relationship-building skills, and accustomed to building networks and coordination mechanisms across institutions.
  • Experience in organisational and project planning.
  • Motivational and dynamic with the ability to generate enthusiasm for work programme implementation.
  • Proficient in both English and Kiswahili (an added advantage).

Application Process

All interested Applicants will be required to send their cover later, detailed CV, and copies of academic certificates to This email address is being protected from spambots. You need JavaScript enabled to view it. and copy to This email address is being protected from spambots. You need JavaScript enabled to view it. to reach us by 14th November, 2017 by 12.00 mid night.

 
 
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